Stop Scattered Agency Workflows. Move Approvals and Capacity to One Place with ProofFlow.
Turn endless revision cycles into paid approvals. See team capacity in real-time. Deliver branded client portals. Get paid faster with auto-invoicing.
Why Agencies Are Switching to ProofFlow
Unclear Feedback
Comments scattered across emails and Slack make approvals slow and confusing.
Manual Time Tracking
People forget to track time, leading to revenue leakage and messy billing.
Invoice Friction
Invoicing is manual, error-prone, and clients don’t pay on time.
Why Hundreds of Agencies Trust ProofFlow?
We Accelerated Approval Cycles by 50% and Boosted Operational Efficiency. Here's the Proof:
Built for your workflow
For Agencies
Scale your creative operations without the chaos. Manage multiple clients and teams in one place.
Why ProofFlow Wins
Stop stitching together tools that weren't built for creative work.
How ProofFlow Works
Streamline your creative review process in 3 simple steps.
Upload & Organize
Drag and drop your designs, videos, or documents. We support 50+ file formats including PSD, AI, MP4, and PDF.
Collaborate in Context
Clients click directly on the visual to leave feedback. No more confusing "top-right corner" emails.
Approve & Automate
One-click approvals trigger automated next steps like invoicing or file delivery. Speed up your workflow.
🎯Approval Director: Pin Customer Feedback Directly on Visuals
Stop tracking customer feedback in Excel, Slack, or email. Every comment in ProofFlow is pinned directly on the visual. See what needs revision and what's approved instantly. All communications live in one central dashboard—nothing gets lost.
→ Result: Client satisfaction increases 35% and redesign cycles cut in half.
Learn more →📊Capacity Hub: See Who's Available Instantly and Assign Tasks
See instantly which team member is at what capacity for the upcoming 2 weeks with color-coded health bars. Eliminate the guesswork of task assignments. Forecast resource conflicts and replan projects before bottlenecks happen.
→ Result: Operational efficiency increases 40%, team burnout drops 50%.
Learn more →🎨Brand Power: Deliver a Branded Portal With Your Agency's Logo and Colors
Clients work on YOUR branded portal, not on ProofFlow. Logo, colors, and design are entirely yours. The customer experience reinforces brand loyalty and professionalism. A branded portal sets your agency apart and communicates premium value at every touchpoint.
→ Result: Client lifetime value increases 60%, repeat business rises 45%.
Learn more →💬Unified Communication: Task-Specific Chats Instead of Scattered Slack/Teams
Every task has its own chat thread—all context stays together without switching between apps. Unlike Slack/Teams, nothing gets lost in history. Relevant documents, approvals, time logs—everything lives next to the task.
→ Result: Communication efficiency increases 55%, context loss drops 80%.
Learn more →Calculate Your ROI
See how much time and money ProofFlow can save your agency
Loved by 500+ Agencies Worldwide
See what agency owners are saying about ProofFlow
"ProofFlow cut our approval time from 3 days to 6 hours. Game changer for client relationships."
"The AI features alone saved us 15 hours per week. ROI was immediate."
"Finally, a tool that our clients actually enjoy using. No more endless email threads!"
Simple Pricing That Scales With You
All plans include a 14-day free trial. No credit card required. Cancel anytime.
Starter
- 3 active projects
- 5 team members
- Basic proofing & annotations
- Time tracking
- Email support
- 10GB storage
Pro
- Unlimited projects
- Unlimited team members
- Advanced proofing & approval workflows
- Auto-invoicing when approved
- Capacity planning dashboard
- Priority support (24h response)
- Custom branding
- 100GB storage
Agency
- Everything in Pro
- White-label client portals
- Advanced analytics & reports
- API access
- SSO (Single Sign-On)
- Dedicated account manager
- Custom integrations
- Unlimited storage
Frequently Asked Questions
⏰ Turn Wasted Hours Into Revenue
Every agency wastes hundreds of hours monthly on approval tracking, capacity checks, and communication management. ProofFlow gives those hours back. Automate your operations, increase client satisfaction, and grow profitability—try for 14 days risk-free.